Moving an office can be exhausting and complex, from relocation to expansion or downsizing a space, so planning is crucial to ensure an easy transition. Hiring local movers helps to make the process as stress-free as possible. National Movers has put together this comprehensive checklist and timeline to simplify this task by helping guide the way step-by-step so your move goes as smoothly as possible!
Create a team of employees responsible for overseeing the move to help coordinate logistics and ensure everyone involved is prepared and aware. This group should act as your point person throughout its entirety and keep everyone updated throughout.
Develop an affordable plan for moving your office. Include expenses related to moving services, packing materials, and any necessary renovations or improvements at its new home.
To select an optimal moving date that aligns with your business operations and any seasonal or industry-related considerations that could impede its successful execution, create an optimal moving plan utilizing our checklists below.
Design an office layout plan considering furniture placement, office functions, and any department- or team-specific specifications or needs.
Advise employees, clients, vendors, and any other relevant parties about your upcoming move as soon as possible - transparency and clear communication will be key during this phase.
Do your research and select an established moving company specializing in office relocation. Request quotes and check references before making your choice.
Initiate an inventory review to take stock of office assets, equipment, and supplies before conducting an inventory analysis to identify items that can be donated, sold, or discarded as ways of lightening moving loads.
It is vitally important that the address for your business be correct on websites, social media accounts, and all necessary institutions (banks, postal service, etc.), as well as licensing authorities.
It may be necessary to order new office furnishings. Be sure to plan so delivery and installation coincide with your move schedule.
Supply your employees with boxes, tape, bubble wrap, and packing paper to begin packing their personal belongings. Also, encourage employees to begin doing this process right away.
Delegate a list of tasks for employees to accomplish when moving, such as packing their workstations, labeling boxes with instructions about when they must arrive for packing purposes, and scheduling personal appointments around this event.
Plan the unhooking and reconnecting of IT and telecom services while limiting downtime during their transition period.
While packing non-essential items for transport to their new office, begin labeling boxes according to content and purpose for efficient packing/labeling/delivery process. Color coding may help speed things along as an added step toward efficiency.
Inform all clients and vendors involved with your move of its schedule, any temporary disruptions in services or deliveries, and any expected delivery dates for future services and deliveries.
Liaise with utility providers to transfer or establish accounts for electricity, water, internet access, and phone service at your new address.
Now is the time to disassemble furniture and equipment that won't be moved as whole pieces, keeping all hardware, assembly instructions, and other documents organized for easy reference.
Train employees on the new office layout, equipment, and any changes or additions necessary.
Conduct one final inspection of current and new office spaces to ensure everything has been remembered and noticed.
Hire professional movers or work with your moving team to pack and load items onto a truck on Packing Day.
Create an unpacking plan for the new office, detailing when departments will be set up in sequence.
Essential Items (Office Supplies / Cleaning Supplies/ Important Documents )
Pack a box full of necessities such as office supplies, cleaning supplies, and important documents in advance and keep them available at your new place of employment.
Unpack and set up arrangements for workstations and common areas.
Make certain your IT and telecom services are fully operational so employees have access to any needed systems or tools they might require for work.
To maintain productivity and morale among staff members, address any issues raised promptly to keep productivity levels optimal and foster morale.
Celebrate a successful office move by hosting an office-warming or team-building event to boost morale and teamwork.
Ensure all marketing materials, such as office signs, contain your new office address and contact info.
After several months, gather feedback from employees and stakeholders regarding the move to assess its efficiency and any areas for potential improvement.
Based on customer feedback and changing business needs, make any necessary modifications to office layout, procedures, or equipment as required.
A well-organized office environment requires efficient storage solutions and regular decluttering sessions, which should be implemented to stay in order.
As a trusted moving company, we offer an array of services designed to suit our customers' needs: packing and loading to transportation and unpacking. Led by expert personnel with commitments to customer satisfaction, National Movers ensures a stress-free move!